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Executive Summary

A specialized custom lumber and architectural millwork manufacturer faced significant bottlenecks due to disjointed legacy systems and manual spreadsheet calculations. The disconnect between raw material procurement and shop floor execution led to inventory discrepancies and delayed quotes. By implementing a tailored Odoo ERP solution, the company automated complex unit-of-measure conversions and unified their sales-to-manufacturing workflow. The transformation established a scalable digital foundation, resulting in optimized production planning, precise job costing, and significantly improved operational visibility.

Business Challenges

  • Complex Unit Conversions: Inability to accurately track inventory across varied units like Board Feet (BFT), Cubic Feet (CFT), and linear meters.
  • Inventory Visibility Gaps: Lack of real-time data caused stockouts of critical hardwoods and overstocking of low-demand timber species.
  • Disconnected Job Costing: Sales teams quoted outdated prices as they lacked visibility into fluctuating raw timber costs and actual labor hours.
  • Shop Floor Visibility & Cut List Issues: Absence of a digital paper trail for shop floor operations resulted in untracked scrap and lost cut lists.

Objective

  • Automate complex dimensional calculations (CFT/BFT) directly within the sales and inventory modules.
  • Achieve real-time synchronization between raw material procurement, manufacturing orders, and finished goods inventory.
  • Standardize the quotation process to protect margins by integrating dynamic material costs into pricing logic.
  • Implement a robust waste management system to track offcuts and scrap for better yield analysis.

Key Modules Implemented

  • Sales: Customized for dimensional product configuration and automated pricing based on volume/grade.
  • Inventory: Advanced warehouse management with multi-unit of measure (UoM) support and serial tracking.
  • Manufacturing (MRP): Multi-level BOMs handling rough-cut processing to finished millwork.
  • Purchase: Automated reordering rules based on manufacturing demand forecasts.
  • Accounting: Integrated landed costs to capture freight and duty in the final product valuation.

Solution Overview

  • Automated Board Feet & Cut List Optimization: Developed a custom logic within Odoo to automatically convert linear dimensions (LxWxH) into Board Feet for accurate billing.
  • Unified Data Source: Migrated siloed spreadsheets into a single Odoo instance, ensuring the shop floor and sales office view the same data.
  • Waste Tracking Integration: Implemented a workflow where scrap generated at work centers is recorded immediately, adjusting inventory valuation.
  • Precise Job Costing: Configured analytic accounts to track actual labor and material costs per custom project against the initial estimate.

Architecture & Implementation

#1: Requirement Analysis:

  • Mapped the complete lifecycle of wood processing from log entry to finished cabinet components.

#2: Data Normalization:

  • Cleaned and structured legacy data to handle complex product variants (species, grade, dimension).

#3: Custom Development:

  • Built the specific algorithms required for the timber industry's unique unit-of-measure conversions.

#4: Integration Testing:

  • Validated the flow of data from "Quote" to "Manufacturing Order" to ensure zero data loss.

#5: User Acceptance Testing (UAT):

  • Conducted shop floor simulations with tablet devices (MES) to ensure ease of use for carpenters.

Workflow

1

Sales Inquiry

Salesperson enters dimensions; Odoo calculates required volume and cost instantly.

2

Order Confirmation

Confirmed sale triggers a Manufacturing Order (MO) and reserves raw lumber.

3

Shop Floor Execution

Carpenters view digital cut lists on tablets and record time/material consumption.

4

Quality Check

Finished goods pass a QC step before being tagged with a unique barcode.

5

Delivery & Invoice

Shipping order is generated automatically, and the customer is invoiced based on actuals.

Outcome

  • Inventory Accuracy: Achieved ~98% accuracy in stock levels across multiple warehouses, eliminating guesswork.
  • Quotation Speed: Reduced time-to-quote by ~60% through automated board-feet and pricing calculations.
  • Waste Reduction: Identified and reduced production scrap by ~15% through better tracking and yield analysis.
  • Production Efficiency: Increased on-time delivery rates by ~25% due to better capacity planning and scheduling.

Tech Stack

Platform

  • Odoo Enterprise v17

Database

  • PostgreSQL

Language

  • Python

Hosting

  • Odoo.sh

Front-end

  • JavaScript (Owl framework) for Shop Floor kiosks

Team

  • Project Manager: 1
  • Functional Consultant: 1
  • Technical Developers: 2
  • QA Engineer: 1
  • Business Analyst: 1

Our Clients

Client Testimonials

Rhonda Dibachi

CEO - HeyScottie

United States

Working with Aglowid was a game changer for us. We needed a partner who could understand the complexity of our AI automation goals and move quickly from concept to execution. They delivered a robust solution that not only met our requirements but opened doors to new possibilities. Truly professional and highly capable.

Daniel Gonell

Digital Strategy Consultant - New Minds Group

United States

I brought Aglowid's team in to support a major digital transformation project for one of our clients. Their depth in data architecture and front-end engineering helped us accelerate delivery and exceed expectations. They don’t just execute — they think critically and offer valuable insights every step of the way.

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United States

What impressed me most was their ability to adapt quickly to the unique demands of the healthcare space. Aglowid helped us refine our platform with performance upgrades and backend improvements — all without disrupting our users. Reliable, detail-oriented, and refreshingly easy to work with.

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United States

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Will Ferrer

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United States

Aglowid stepped in as a true development partner. From initial product scoping to post-launch support, they handled full-stack development with precision and care. Whether it was mobile, backend, or AI-based features — they always brought smart solutions to the table.

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